Sample mandate
Rigi Bau & Renovation GmbH
You are in the fully synthetic sample mandate Rigi Bau & Renovation GmbH. Ten prepared documents are available for the interim close as of 30 June 2026. Officia automatically determines which sources are professionally relevant for the selected task. No manual file selection is required.
Cutoff date: 30.06.2026Reported result: CHF 342’500100% synthetic data
Mandate information
The reports simulate a standardized Abacus export. Complementary contracts, notes and checklists come from a fictional mandate file.
CompanyRigi Bau & Renovation GmbH
IndustryConstruction and renovation
Cutoff date30.06.2026
Accounting systemAbacus demo data
Closing statusInterim close under review
Responsible roleMandate lead
Data status10 documents available
Available data basis
Available documents
All available documents are shown in a compact list and can be opened. Officia automatically selects the professionally relevant sources for each task.
10
Documents in the mandate
Automatic source selection
Officia automatically determines the appropriate documents. The files used are shown directly with the result.
From the accounting system
FIBU_Saldenliste_H1_2026.xlsx
Abacus FIBU
Available
Bilanz_ER_Vorjahresvergleich.pdf
Abacus FIBU
Available
DEBI_Offene_Posten_30-06-2026.xlsx
Abacus DEBI
Available
KREDI_Offene_Posten_30-06-2026.xlsx
Abacus KREDI
Available
Projekt_WIP_Auswertung.xlsx
Abacus Projekte
Review note
MWST_Abstimmung_Q2.xlsx
Abacus MWST
Review note
Bankauszug_Juni_2026.pdf
Bank / Abacus
Review note
Complementary mandate documents
Werkvertrag_Sonnenrain.pdf
Mandatsdokument
Available
Mandantennotizen.docx
Mandatsakte
Available
Interne_Abschlusscheckliste.docx
Fachwissen
Available
Step 1 · Choose a task
What would you like to create?
Choose what Officia should prepare. The relevant documents are automatically identified from the available data basis.
Step 2 · Review the resultPrepared example result
Prepared demo result
This result was prepared for the public preview. Automatic source selection is simulated here using professionally defined example rules. In a controlled pilot, approved data sources could actually be analysed with AI.
Relevant documents are being identified and analysed …
Choose a task on the left. Officia automatically identifies the relevant sources and displays them transparently after the result.
Data status and reconciliations
The initial review separates consistent areas from evidence still required.
✓Trial balance: debits and credits are balanced.
✓Receivables: subledger agrees with the receivables account.
✓Payables: subledger agrees with the payables account.
!Project/WIP: CHF 84,200 difference; two reports are not approved.
!Bank: CHF 7,850 difference must be resolved before review.
!VAT: CHF 3,240 difference between the analysis and FIBU revenue base.
Risks and findings
The main matters are shown with amount, basis, possible impact and open question.
Basis
Abacus Projektliste / Hauptbuch 3900
What was identified?
The project list and general ledger differ by CHF 84,200; two work reports lack approval.
Possible impact
If services are confirmed, profit could increase by CHF 84,200; no final correction without evidence.
What remains open?
Which services were performed and approved as of 30 June 2026?
Recommended next step
Request performance evidence and report approvals.
Responsibility
Professional assessment and approval by the mandate lead.
Basis
Abacus DEBI / RE-2026-0187
What was identified?
Invoice RE-2026-0187 for CHF 42,500 is overdue; a client note mentions a defects discussion.
Possible impact
An impairment of up to CHF 21,250 must be assessed.
What remains open?
Was there any payment, settlement or legal assessment after the cut-off date?
Recommended next step
Clarify post-cutoff payment and recoverability.
Responsibility
Professional assessment and approval by the mandate lead.
Basis
Bankauszug RB-02 / Werkvertrag SR-2026-14
What was identified?
CHF 120,000 was received on 16 June 2026; the contract states project start on 1 July 2026.
Possible impact
Revenue and profit may be overstated by CHF 120,000.
What remains open?
Does the client confirm that no billable work was performed before 1 July 2026?
Recommended next step
Assess the advance payment by period and review any correction.
Responsibility
Professional assessment and approval by the mandate lead.
Open points for the client
The findings are turned into a structured draft of information and documents still required.
Subject: Interim close as of 30 June 2026 – open points and required documents
Dear Ms/Mr [Name]
We reviewed the accounting data, project reports and mandate documents. To assess the open matters and approve the interim close, we still require the following information and evidence:
1. Sonnenrain project – work in progress (CHF 84,200)
Please confirm which services were completed and accepted by 30 June 2026.
- Required documents
- Approved daily or weekly reports, performance evidence and site management confirmation for the two outstanding reports.
- Why this is required
- There is a CHF 84,200 difference between the project list and general ledger. The amount cannot be recognised without evidence.
2. Receivable RE-2026-0187 – CHF 42,500
Please advise whether a post-cutoff payment, customer agreement or legal assessment of collectability is available.
- Required documents
- Payment evidence, current correspondence, settlement or instalment agreement and any legal assessment.
- Why this is required
- The receivable is more than 120 days overdue and disputed. An allowance of up to CHF 21,250 must be assessed.
3. Sonnenrain project advance – CHF 120,000
Please confirm whether billable work was completed before 1 July 2026 and how the advance is to be offset under the contract.
- Required documents
- Current contract, payment schedule, acceptance records and internal performance confirmation at cutoff.
- Why this is required
- The cash receipt occurred on 16 June 2026 while the documented project start is 1 July 2026. Revenue and profit may be overstated by CHF 120,000.
Please provide the documents within five working days. If an item is not yet available, an expected delivery date is sufficient initially.
Thank you for your support. Please contact us with any questions.
System-assisted working draft – professional review and approval required.
Summary for the mandate lead
Business development, risks and decisions are condensed into a short management brief.
Approval not yet recommended
The interim close is largely prepared, but three material valuation and cut-off matters and two reconciliations remain open.
Currently reported resultCHF 342’500
Provisional result rangeCHF 201,250–285,450
Material decisions4
Missing evidence3
Business development
The first half shows revenue of CHF 3,150,000 and reported profit of CHF 342,500. Operating development appears positive, but the result is not yet reliable until the open cut-off matters are resolved.
Key risks and possible impact
- CHF 120,000 advance: possible deferral to the next period.
- CHF 42,500 receivable: allowance of up to CHF 21,250.
- CHF 84,200 WIP difference: profit increase only with complete evidence.
- Bank and VAT: reconciliations remain open; impact is not yet quantified.
Decisions required from the mandate lead
- Defer the advance or confirm it as revenue.
- Value WIP based on approved reports.
- Determine the receivable allowance.
- Complete and document bank and VAT reconciliations.
Recommendation and next steps
Approval should only take place after the client responses are received, reconciliations are completed and resulting corrections are documented.
Approval criteria
□ Complete performance evidence□ Documented assessment of advance□ Receivable allowance decided□ Bank and VAT without unexplained differences
System-assisted working draft – professional review and approval required.
Report draft
Confirmed information and open decisions are turned into a structured working draft.
Executive view
Operations are developing positively. Material cut-off, WIP and receivables questions must be resolved before approval.
Result bridge
Reported result CHF 342,500. Based on currently identified corrections and judgement items, the preliminary range is CHF 198,010 to CHF 282,210.
Open decisions
Confirm WIP evidence, assess the advance payment by period, review debtor recoverability, and reconcile bank and VAT differences.
Next steps
Obtain missing evidence, document professional judgements, and only then approve entries and the report.
System-assisted working draft – professional review and approval required.
Sources used
Professional control remains part of the process
Mandate separation, data minimization, sources and human review are visible throughout the workflow.
Professional assessment and approval remain with the fiduciary professional.